Student Club and Organization Resources

How Do I Join A Club, Organization, or Social Circle Group?

Most student groups are open to all students. Some exceptions would be major-related groups or honor societies where you have to have a specific GPA or other requirements. Check out the Clubs and Organizations page for more info. 

How Do I Start a New Club Or Organization?

Step 1: Submit the New Club Application materials to SGA for review, including:

• Constitution
• President and Treasurer identified
• Faculty or staff advisor confirmed
• Proposed meeting schedule
• Hazing compliance forms from founding members
• Plan for recruitment of new members

Step 2: Upon approval from SGA and the Office of Student Life, new club applicants will be moved to Provisional Club status.

• Eligible for operational funds
  Not eligible for extra engagement-based funding
  Receive recruitment support from Student Life

Step 3: End-of-Semester Review – Provisional Clubs will be assessed at the end of their first operating semester, and must demonstrate:

• At least 5 active members
• All founding requirements still met (See Step 1)
• Club details ready for the official NECC Clubs & Organizations webpage

If a club successfully meets these requirements at the end of their first operating semester, they will be granted Fully Recognized Club status. Fully recognized clubs gain continued access to both operational and engagement-based funding and are listed as active organizations on official NECC platforms.

Ongoing Requirements: To maintain active status, fully recognized clubs must continue to meet all conditions outlined in the NECC Student Clubs & Organizations Guide, including maintaining officer positions, hosting regular meetings, and submitting required documentation to Student Life each semester.

Note: A club can only have two consecutive provisional semesters before pausing and reapplying.

For example, the Winnie Fan Club applies for provisional status in the Fall semester of Year 1. They fail to meet club requirements that fall, try again in the Spring semester of Year 1, and still do not meet the minimum requirements. As a result, the provisional club is frozen for the Fall semester of Year 2, but may reapply in the Spring semester of Year 2 if interest in the club resurges.

New Club Application Materials

• Application For A New Student Club or Organization 
• Sample Constitution
• Application for a New Social Circle (informal interest group)

Club and Organization Budget Request

The Student Club & Organization Budget Request process is designed to provide registered (with the Office of Student Life) NECC student clubs and organizations the opportunity to interact and host various campus projects, programs, and services that are intended to enhance learning, create a sense of community, enrich the overall College experience and strengthen your student group.

Extracurricular/co-curricular activities and student services that provide a direct benefit to the student body and/or your club or organization members, in general, are deemed appropriate for funding from the Club & Organization Budget Request process.

Please contact studentlife@necc.mass.edu for more information.

Other Important Student Group Forms

For Fundraising

• Popcorn Machine Request Form (Currently Unavailable)
• Raffle and Bazaar Tax Form (PDF)
• Event & Fundraiser Proposal Form (Currently Unavailable)

For Travel

• Emergency Information List (PDF)
• Acknowledgment of Risk and Consent Form
• Travel Authorization

Resources

• Program Planning Checklist
• Catering Services and Preferred Vendors

Interested In Hosting A Student Group Event or Fundraiser?

Student clubs, organizations, and Social Circles are required to contact The Office of Student Life prior to planning any events or fundraisers. The Office of Student Life will review your submission and email you and your advisor upon approval. If our office has any additional questions or concerns, we will reach out to discuss your plans.

After your fundraiser, the money collected MUST be deposited into your student group account. Student groups are not allowed to use that money without first depositing it into your ORG to track it with the college. Fill out the Deposit Request Form. You will need to print 2 copies and bring the forms and money directly to the Accounting & Finance office or you can bring it to the Student Life office and a member of our team can bring it to Accounting and Finance Office to be deposited. 

How Do I Print Documents/Flyers for My Student Group?

Printing through Reprographics

To have copies made through the Reprographics department, please visit the Marketing & Communications department’s Reprographics page on NECC One. Note, a Faculty and Staff NECC account is required to access this page. Your student group will be charged for these services.

Interested In Becoming An Advisor?

Advisors to our student groups (clubs, organizations, and Social Circles) are listed in the online and printed student group directory and are responsible for completing annual registration renewal requirements as well as serving as the main college liaison to the student group. Any full-time college faculty or staff may serve as the primary advisor for a student group. Advisors may serve up to two (2) different student groups at any one time.

A student group cannot complete registration requirements without an advisor, and the supportive relationship that an advisor has with the student group can be incredibly transformative to a student’s experience. The Office of Student Life is always looking for faculty and staff who are willing to contribute their time and talents to serve as a student group advisor. We would be happy to connect you with a student group in need of an advisor.

Please fill reach out to studentlife@necc.mass.edu if you are interested in becoming a student group advisors.  A member of the Student Life team will contact you if a vacancy becomes available and gauge your interest in the group seeking an advisor. 

Guest Speakers

As part of the educational process, students are encouraged to invite to campus guest speakers who have demonstrated expertise in an area of interest to the college community.  Recognized student clubs and organizations may invite to the college any person who contributes to the intellectual or cultural life of the College. Individual students wishing to invite a speaker to campus should seek the sponsorship of a recognized student club or organization.

In order to derive maximum benefit from a guest speaker’s presence on campus, it is recommended that prior to extending a final invitation the sponsoring recognized student club or organization review the College’s Guest Speaker Policy and consult with The Student Life Office as well as with faculty in related fields of expertise. Student Groups are required to fill out the Event & Fundraiser Proposal Form and get approval prior to submitting a final invitation. This will assist the college in its efforts to offer a full, varied, and balanced program of guest speakers that will result in the broadest exchange of ideas and opinions.

A guest speaker event may be subject to reasonable and content-neutral time, place and manner restrictions. Speech that seeks to incite imminent violence or constitutes harassment, threats, defamation or obscenities is prohibited.  It shall not be inferred or implied that any guest speaker event conducted in accordance with this policy is endorsed by the college.

To schedule college facilities for a guest speaker event, please contact The Student Life Office at least two weeks in advance in order to ensure proper planning and the availability of security, facility equipment and/or personnel and/or food services, to the extent requested or required.  College facilities are assigned based on space availability.